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End Of Cover Letter Enclosure Sample

Smart tips to help you format and write a cover letter

Struggling to write a cover letter that will catch an employer's attention? We've got tips to help you show your best self—and a sample you can use to get started.

There's nothing scary about writing a cover letter.

You've found the perfect job, hit the "apply" button, and started the process with your engines revved and ready. But wait! Slam the brakes! They want a cover letter. Oh no. 

Don't let this request derail you. Here's everything you need to know to write a letter that truly sells your skills. Plus, scroll down to see a sample cover letter you can use to craft your own.

What is a cover letter?

A cover letter is a one-page document that, along with your resume, is sent with your job application. A cover letter is your chance to tell a potential employer why you’re the perfect person for the position and how your skills and expertise can add value to the company. The letter should be professional but personable, and serve as a sort of introduction.

Do I need to send a cover letter?

A lot of job seekers today wonder if a cover letter is still appropriate to send with your resume—and the answer is yes! Even if an employer doesn’t ask for a cover letter, it couldn’t hurt to send one. In fact, it’s can help you get someone's attention in a different way, and it can be a great way to display your enthusiasm for the job and company.

What are the basic elements of a cover letter?

  1. Greeting: Address your cover letter to the proper person.
  2. Opening: Write a personable, inviting opening paragraph that notes how your skills are a perfect fit to the job and displays your enthusiasm.
  3. Hook: Highlight your past achievements as they relate to the job you're applying for.
  4. Skills: Emphasize additional relevant skills, such as computer languages or certifications.
  5. Close: Briefly recap your strengths as a candidate, and include your contact information.

Cover letter tips

1. Parrot the keywords: Just like with your resume, your cover letters should be customized for each job you apply to. Start by reviewing the job description. In it, you will find important keywords that let you know what kind of employee the company is hoping to find. Use these same keywords throughout your cover letter.

2. Adapt for the company: Each version of your cover letter should talk about how your skills will benefit the particular company that you want to work for. You want to target the company’s needs—not your own. Demonstrate how you could help them achieve their goals. Remember: You're selling yourself in a resume and a cover letter, but the employer has to want to buy.

3. Show you "get" them: Your cover letter should demonstrate that you have done some research into what the organization's pain points are. Presenting yourself as a solution to a hiring manager’s problem can help your cover letter take the right tone. If you’re applying to an administrative position, be sure to mention your time-management skills; if you’re an IT professional, include your expertise in improving efficiency. Always ask yourself: How can I help this company?

4. Proofread. Don’t assume spell check will catch every mistake (it won’t). Slowly review your cover letter to make sure everything reads properly. Have someone else read your cover letter for backup.

Need even more confidence before you start your cover letter? Below are some additional cover letter tips you could reference—or keep scrolling for a cover letter sample:

Cover letter mistakes you should avoid: From overusing “I” to being too vague, there are a bunch of pitfalls that can trip you up. Don’t let them!

Cover letter format and advice tips: Learn how to set up your cover letter and what each section should include.

Cover letter tips for new grads: You might lack real-world work experience, but your cover letter can be chock-full of activities that demonstrate your potential to succeed.

Cover letter tips for technology professionals: The ease of applying to online jobs has led many IT professionals to skip sending a cover letter, but that’s a mistake. 

Cover letter tips for finance professionals: If you’re searching for a finance job or want to be prepared just in case, you will need a dynamic cover letter to grab the hiring managers’ attention.

Tips for better email cover letters: If you're emailing a resume, your cover letter will deliver the first impression. These eight tips will help you craft a better email cover letter.

Cover letter sample

Check out the sample cover letter below (or download the template as a Word doc) to get some inspiration to craft your own. And we've also got you covered if you're looking for a cover letter in a specific industry. 

Once you've finished your cover letter, consider joining Monster—you can upload and store up to five cover letters and resumes, so that you can apply for jobs on our site in a snap!


[Date]

Ms. Rhonda West
Customer Service Manager
Acme Inc.
123 Corporate Blvd.
Sometown, CO 50802

Re: Customer Service Representative Opening (Ref. ID: CS300-Denver)

Dear Ms. West:

I was excited to see your opening for a customer service rep, and I hope to be invited for an interview.

My background includes serving as a customer service associate within both call-center and retail environments. Most recently, I worked on the customer service desk for Discount-Mart, where my responsibilities included handling customer merchandise returns, issuing refunds/store credits, flagging damaged merchandise for shipment back to vendors and providing back-up cashiering during busy periods.

Previously, I worked within two high-volume customer-support call centers for a major telecommunications carrier and a satellite television services provider. In these positions, I demonstrated the ability to resolve a variety of issues and complaints (such as billing disputes, service interruptions or cutoffs, repair technician delays/no-shows and equipment malfunctions). I consistently met my call-volume goals, handling an average of 56 to 60 calls per day.

In addition to this experience, I gained considerable customer service skills during my part-time employment as a waitress and restaurant hostess while in high school.

I also bring to the table strong computer proficiencies in MS Word, MS Excel and CRM database applications and a year of college (business major). Please see the accompanying resume for details of my experience and education.

I am confident that I can offer you the customer service, communication and problem-solving skills you are seeking. Feel free to call me at 555-555-5555 (home) or 555-555-5500 (cell) to arrange an interview. Thank you for your time—I look forward to learning more about this opportunity!

Sincerely,



Sue Ling

Enclosure: Resume


Business letters often require enclosures, which are additional pages that are not part of the letter but are attached to it, usually because the information they contain is referred to in the body of the letter.

Before Starting

A business letter is a written representation of the sender. Professional business letters make a good impression, while poorly crafted letters indicate that the sender is unprofessional and often call into question whether the sender is a viable business associate. Business letters use formal language and block format with no indents. Include sections for the heading, salutation, body, signature line and a designation of the number of enclosures at the bottom.

1. First Lines

Type the heading just beneath the letterhead logo. The heading consists of the date, name and address of the sender, and a reference if desired. Space down two to three lines below the lowest portion of the letterhead, and at the left margin type the current day's date, spelled out rather than abbreviated. Press “return” twice to skip a line, then write out the first and last name of the sender with company title.

On the next line, write out the name of the company even though the letter is drafted on letterhead. Press “return” and use the next few lines to write out the company address of the location where the sender typically works.

2. The Reference Line (Optional)

A reference indicates what the letter is about and is helpful to the reader when the letter is discussing something documented, such as an account with a designated number. If a reference is desired, press “return” three times to skip two lines and type “Re.:” which is the abbreviation for “regarding,” followed by a period and a colon. Press the space bar twice to skip a space and type an account number or any other number the letter is in reference to. It is also permissible to use an incomplete sentence to indicate what the letter refers to, such as “Telephone conversation of July 8, 2017.”

3. The Salutation

Enter the salutation two lines down from the reference line, taking care to address the reader formally, such as “Dear Mr. Clayton” or “Dear Ms. Jones.”

4. Referring to Enclosures

Refer to the letter's enclosures and/or the information referenced in the reference line at the beginning of the letter's body to get straight to the point of the communication.

For example: “Please find enclosed copies of the June and July 2010 account statements for the above-referenced account,” or “Please find enclosed copies of the June and July 2010 account statements for account number 1234 as previously discussed in the above-referenced conversation."

5. The Letter Body

Draft the rest of the letter's body by telling the reader why the enclosures are attached and what the reader is supposed to do with them. Usually the sender is sending the enclosures because they were requested or because the sender needs the reader to use them to solve a problem. Either way, explain to the reader what he is supposed to do with the enclosures. Short-letter bodies are one paragraph. If two or more separate thoughts are included in the body, break each thought into its own paragraph with a line between each.

6. Closing the Letter

Skip one line and type “Sincerely” followed by a comma, or some other professional indication that the sender is bringing the letter to a close. Space down at least four lines and type the sender's full name. Sign the letter in ink between the “sincerely” and the typed name.

Type “Enclosure” two lines down from the typed named below the signature for one attachment, or “Enclosures (2)” for two enclosures. If there are more than two enclosures, type the appropriate number in the parenthesis.

About the Author

An attorney for more than 18 years, Jennifer Williams has served the Florida Judiciary as supervising attorney for research and drafting, and as appointed special master. Williams has a Bachelor of Arts in communications from Jacksonville University, law degree from NSU's Shepard-Broad Law Center and certificates in environmental law and Native American rights from Tulsa University Law.

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